Double submission of statutory form to Suruhanjaya Syarikat Malaysia (SSM)?

01A situation that may encounter on double submission:

• The director of the company submitted the form to SSM (usually over the counter at SSM office) in his/ her capacity without informing the company secretary.

• Appointed Company Secretary submits the same form via SSM system.

02The consequences of double submission?

• SSM issued a letter to query both persons (director and secretary) on the submission of the form.

Under some circumstances, the director of the company may not receive the queries from SSM.

Click on this link to retrieve the query:: Pages - e-query (ssm.com.my)

03Who to solve the problem?

• Director; or

• Appointed Company Secretary.

04How to solve the problem?

1) Cancellation

Cancel the previously submitted form by a notice of withdrawal to SSM with a payment of RM500.00 to SSM.

2) Re-submission after cancellation

Submit again the form by either one of the persons (director or secretary)

3) Follow up

To ensure the completion, need to follow up and check the status via mydata or e-info system to ensure that the form appears in the document listing.

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